Grunts Move Junk and Moving's response to COVID-19CLICK HERE

Relocation paperwork you need to handle

Pre-Move Activities - November 11, 2019

It is time to start organizing for your relocation. Next to the packing process, another confusing and exhausting part is the pile of documentation you must gather. You should have your legalities, personal documents, and moving-related documents in check. Therefore, today we will point out the relocation paperwork you need to handle during your moving process. Hopefully, after reading this article, you’ll be able to organize your move like a pro. Good luck!

Moving estimate is among the most important relocation paperwork

Since you found the moving company that will take care of the job, it is time for the relocation evaluation. Yes, we are talking about the highly lucrative moving quotes Massachusetts. A moving representative will inspect your cargo as well as the environment that might influence the moving process. After the evaluation, you’ll receive the written report with a moving quote. This way you will realize the moving costs of the labor, packing, transportation, etc. This is the most common service movers provide, and usually, it is free.

This is a great way to list down all the costs and think about where and how to reduce the moving expenses. With a moving checklist, a plan, and a moving estimate, you’ll know exactly if you can afford any additional services. Or if you should cut the costs by removing something from the list. All in all, moving quotes are highly important while relocating.

Types of moving estimates

You must be aware that there are three common types of estimates. Firstly, the non-binding estimate where nothing is set in stone. Simply put, the costs are calculated by the weight of your cargo and the working hours spent. It sounds straightforward but you should be careful with this one. If your cargo ends up heavier then initially agreed, you will have to pay extra. Then, you have the binding estimate where the only difference is that after evaluating the weight, working hours, and moving services, you agree on a fixed price that will remain unchanged.

Moving estimates will give you better insight into the moving costs.

And finally, binding not-to-exceed estimate. This one proves to be the best option since it is customer-friendly and easy to navigate. The moving company will provide an estimated price based on your situation, and if anything changes or you end up moving more items, they won’t charge you more then initially agreed on. Be sure to have everything written and attached to your moving contract. This is the relocation paperwork you shouldn’t neglect.

Bill of Lading

Another document you must think about when utilizing the moving company services is the bill of lading. It is a legally binding contract with the moving company you chose. This document contains everything relevant to your move. All the moving services, moving costs, additional requests, payment methods, contact information, etc. Everything you agreed upon, should be on your bill of lading. Be sure to double-check it before signing.

Relocation paperwork includes a list of services and inventory checklist

Make sure that you understand the terms and conditions and the pricing of the moving services you purchased. Check out the moving services Worcester MA, as we are sure you’ll find many lucrative and affordable solutions for your relocation project. Although, all services you purchase must be listed on the list of services. This way you’ll know exactly what you are paying for, and how much it will cost. Furthermore, you should assemble an inventory checklist. Inspect your cargo and everything you are about to relocate. We are sure that some of the items you’ll move can be thrown away and by doing that you’ll reduce the overall weight and the moving costs. Additionally, with this list, you can be sure that everything is loaded into the moving truck. Also, you will inspect everything that is delivered to be sure that all is in good shape.

Make the inventory checklist to keep the better tracking of all your items.

The best time to downsize is while packing. Inspect your items while packing and make a pile of the items you can donate, sell, or throw away. If you extend your decluttering process to your attic, garage, and shed, you’ll find many items that shouldn’t be relocated to your new home. If your pile is bigger than expected, think about the local junk removal services. This is the best and most affordable way to get rid of your junk in one swoop.

Rights and Responsibilities

According to the Federal Motor Carrier Safety Administration, your movers should provide a copy of the moving rights and responsibilities. This is an informational document that you should add to your relocation paperwork. It provides the knowledge of the legal steps you must take in certain situations. For example, how to make claims against your movers in case you are not pleased with the service. If your moving company does not provide this document, be aware. You might be dealing with the fraudulent moving company. In this case, make sure to do a background check and be sure that they have the license to operate.

Liability levels

Sometimes the document explaining your rights and responsibilities can be a bit confusing. Some customers won’t understand the liability levels quite well. That is why you must ask your movers to explain it further. Movers are obligated by Federal law to present you with released value protection as well as full value protection. Go online and expand your knowledge further about the ways you can protect yourself and your cargo. For example, you can always purchase moving insurance to cover the basic damage that can occur. But the most important thing is to avoid fraudulent movers by conducting thorough research of the company you are about to hire. Researching and doing a background check is a good way to protect yourself against moving scams. Ask your movers to provide those documents, if they are a legit company, this won’t be an issue.

Moving insurance is one of the relocation paperwork you can prepare
Consider purchasing moving insurance for additional protection.


Ok, you covered the basic moving documents. But do not forget to take care of the personal ones as well. If the reason for your move is to attend a new school or to start a new job, you must prepare all the relevant documentation required. Also, if you have kids and a big family, then your task is twice as hard. Do not forget to visit a bank, postal office, a doctor, etc. Transfer your medical records, take care of your bank accounts and update your contact information. You do not want to miss out on your mail and utility bills. Take care of your driver’s license as well. Keep in mind that some of the documentation will take a longer time to transfer. Therefore, do it all on time. Start as soon as you are aware of your moving date.

Now you know more about the basic relocation paperwork you shouldn’t forget about, when on a moving endeavor. Remember to use this knowledge when the time comes and you’ll be covered and safe. Good luck with your relocation!

Latest Posts