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How to relocate your business from Boston to Springfield?

How To - April 12, 2019

Businesses move all the time and for a variety of different reasons. That doesn’t mean moving your business is not a daunting task. From planning to packing fragile computer equipment to hiring commercial movers to doing it all without losing business, there’s a lot to think about when you’re moving your office. But not to worry! If the time has come to relocate your business from Boston to Springfield, we’re here to help you do it right. So without further ado, here’s what you need to know about moving your business in Massachusetts!

Springfield, MA: quick facts

Before you move your business to Springfield, MA you should know some basic things about the place. The city is the seat of Campden county and sits on the bank of the Connecticut River. With more than 150,000 residents it is the third most populous city in Massachusetts. Due to a high concentration of universities in the area, the city attracts a large number of students (as many as 20,000 each year).

Why relocate your business from Boston to Springfield?

One of the main reasons why people and businesses are moving from Boston to Springfield is the cost of living. With the median income of $34,728 and median home value of $144,700, Springfield is far more affordable than Boston. It’s no wonder the economy here is thriving! And your employees will be grateful for the short commute of 20 minutes on average too.

Aerial view of Boston.
We love Boston but it isn’t always the best choice for your business.

How to relocate your business from Boston to Springfield?

Moving a business from Boston to Springfield is a pretty big undertaking. Our best advice? Share the workload, plan ahead and stay organized!

Start with a plan to relocate your business from Boston to Springfield

Every successful move starts with a good plan. Never is this truer than during commercial relocation! After all, you want everything done in a timely and secure manner to minimize the potential loss of business. To ensure a smooth and efficient move, create a detailed plan well in advance. Outline a schedule and determine what needs to be done and by when.

Assign different roles

Staying on top of the relocation all by yourself will be difficult. There’s no need to do it alone, though! Ask your business partners, colleagues and employees for help and assign tasks to them. Appoint someone responsible for packing computer equipment, overseeing of desk cleanup, design solutions for the new office and anything else you may need assistance with.

Regular meetings help keep everyone on track

Once you have your moving team all set up, it’s important that you all stick to the schedule and do your jobs. To make sure everyone is on the same page, hold regular meetings about the office relocation. This will be a great opportunity for people to bring any potential problems to your attention and a chance for everyone to brainstorm on the best solutions too.

People in a meeting.
Holding regular meetings with the staff will keep the relocation running smoothly.

Take inventory

One of the most difficult things to keep track of during a commercial relocation is all the equipment, supplies and documents. To ensure you don’t lose or misplace something vital or valuable, make an inventory of the things in the office that you’re moving. A comprehensive inventory is useful in a number of ways. For one, you will know exactly how much stuff you need to pack which will help you estimate the time you need for the task. For another, you can use the inventory to keep track of the packing process. Finally, once you move into your new space, you will know if anything was lost or damaged and needs to be replaced by comparing what you’ve moved successfully to your pre-move inventory.

Consider downsizing

Moving is always a great time for decluttering and yes, that goes for offices too! Get rid of documents you no longer need and outdated computer equipment. It will make it much easier to pack and relocate your business from Boston to Springfield.

Create a schedule to relocate your business from Boston to Springfield

Following a schedule is important when moving your business. You, your vendors and your customers all need know when you will be able to start back up in a new location. So make a schedule well in advance and stick to it!

Determine your budget

Before you hire movers Springfield to help handle your business relocation. But before you choose the right company, you must know your budget. Going over budget won’t be good for business, especially not one that’s taking a break while relocating, so try to stick to your plans!

Hire commercial movers to relocate your business from Boston to Springfield

You simply can’t move an entire office all on your own. So it is pretty much a given that you will hire local movers Massachusetts to relocate your business from Boston to Springfield. Make sure you pick a reputable company with experience in commercial moving for best results!

Get packing

Packing is the most time-consuming part of the moving process. It’s important to start well in advance so you’ll stay on schedule. It may be a good idea to have movers Boston help you with this as well, especially if your office is particularly large, you have a lot of fragile equipment or cannot handle the packing yourself for other reasons.

Keep people informed

There is a number of people who should know about your move. The people, organizations and other businesses you work with, as well as your utility companies, have to know that you’ve moved if you plan on continuing to do business with them. Your customers, of course, must be informed so they can stay your customers. And don’t forget to notify the postal service of the change of address: you don’t want to miss out on important mail!

Post-it note with a light bulb.
Inform relevant parties of your move.

Plan the big day

It’s not just the process as a whole that needs to be planned – you should have a plan for the day itself too! If possible, move on a day when you wouldn’t be open anyway or at least move off-season for your business to minimize your losses. Don’t forget to arrange for yourself or some of your staff to oversee the moving on the day-of. Moving day is the biggest security risk for your business after all. But with some planning, it can go without a hitch!

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