How to prepare your company for relocation?
How To - October 5, 2019
In every company lifecycle there comes a time when you need to prepare your company for relocation. This is not a simple task. There are a lot of moving objects there, and a lot of things to pay very close attention to. But the most important thing, when compared to everything else, is to maintain business continuity. For this reason, you should consider hiring commercial movers Worcester. Business continuity is your contingency plan that accounts for every single interruption to the flow of your service providing. Your clients should normally not bother themselves with the fact that you are moving. The service they are paying for simply cannot suffer in the hands of your relocation.
This is why you need to keep business continuity in mind when you start to prepare your company for relocation. The question you need to ask yourself is – how do I prepare my company for relocation while maintaining business continuity? There are a few pointers that we will share, and a few techniques you can use to make sure that your business flow is uninterrupted by your relocation. Also, if there simply has to be an interruption it should last the least amount of time as possible.
Prepare your company for relocation – engaging everyone
The best way to organize the relocation is to engage your employees. This has several benefits to it. First off, you will give your employees a sense of importance that they deserve. They are a part of your company as much as you are, and they should be fully engaged in the process. And who better to include than your very own workforce. The second benefit is the fact that your employees have the best knowledge of how things are functioning in your company. They will know where each cable is, where the equipment is, what is fragile and what isn’t. Have a brainstorming session and seek the wisdom of your people as to how you can tackle this process with the least amount of loss.
If everyone is on board with the process, everything should run quite smoothly. Just make sure you engage them from the planning phase because there might be an idea lurking about that you would normally not think on your own. Remember, two heads are always smarter than one. And a hundred heads… Well, you get the picture.
You are the best at what you do, there is no debate about it. But, being the best IT company around doesn’t mean that you are good at moving. This is why we are the best at what we do, and we would love to be a part of your project. This is why you should consider contacting a professional moving company, such as local movers Massachusetts, to help with the relocation process. These moving companies already have a lot of experience with commercial relocation, and they will know beforehand what to prepare for and how to tackle each stage of the move. This is why you are hiring them in the first place. Listen to their advice because they will have your best interest in mind the entire time.
Allow them to organize your people, and their people as well as the time of your relocation. Make sure to explain the importance of business continuity and that you wish to continue providing service at all times. This will allow the chosen moving company to prioritize based on your wishes and not based on assumptions. If this is your desire, your chosen moving company will know exactly what to do in order to make it happen.
Organize your equipment carefully
You might end up having a lot of equipment to transport. If this equipment is mostly computers and monitors, you need to be aware of the fact that this equipment is rather fragile. Make sure everything is well packed and protected, as you don’t want to lose valuable equipment throughout the move.
If you have a lot of paperwork in your business space, you need to organize it carefully. If you want to reduce moving expenses, organization goes a long way. Additionally, if the documents get messed up you will lose days, nay weeks sorting it all out. This is the time you simply cannot afford to lose, and so you need to do everything in your power to prevent any such unfortunate events. Other than that, just make sure all the boxes are labeled properly so that you can waste very little time unpacking.
Prepare your company for relocation on weekends
The best trick in order to maintain your business continuity is to organize the relocation on the weekends. You are, most likely, not expected to provide your service on Saturday and Sunday, and therefore you will have 2 days free to finish everything. If you don’t think you will be able to handle it, you can consider hiring a moving broker. However, the week before this weekend will be the week of preparation. You should pack everything and just leave out the minimum amount of equipment needed to provide the basic level of service, just for that week. The business continuity will not end, but it will be a bit slower than usual.
When Friday end of the day strikes, you should pack and move the little equipment that remained. It might be a busy weekend, but as soon as Monday strikes you will be in your new workspace, ready to provide the highest level of service that you normally provide your customers with. This will allow you to have a total of zero days without being available to your customers. Little things like this are the things that separate the professionals from the average companies. Continue being the professional you made yourself to be.